Rules for doing business together
American Maids of North Carolina LLC
Administrative Department: 704-237-0040
Field Department: 704-237-0014
Policies, Procedures, Terms, and Conditions
If we serve your property, you are governed by these policies, procedures, terms, and conditions. They're updated periodically, it will be the client's responsibility to check back to see if there are any changes to these rules. Our contracts will automatically repeat each agreement cycle.
The last update on our rates is 2019.
As part of our open communication policy, I strongly advocate that everyone understands our “24-48-72 hour rules."
These rules are particularly important when you use the 24-hour rule for our incident reporting after damaged items have been reported by our cleaning technicians or complaining about the service you received. You see the faster we can rectify the problem, the better our working relationship will endure. And no matter if you are a non-contract and contracts customer the 48-72 hour rule is very important too. You will use this rule when canceling a service day or rescheduling a service, or the contract will recur again within 48-72 hours before the last clean of each agreement cycle; 4-26 cleans.
If you get angry with your cleaning company, here are a few steps to take with a grain of salt.:
Stop, if you get annoyed about something, stop, take a step back, and a deep breath...
Think, after you're no longer upset, think about the situation and why you got so angry...
Talk, finally, talk to your cleaning company and when you do, follow the tips above and below.
Listen, it's okay not to agree with everyone. And we can still be friends.
We bring our own supplies and tools because (1) we have tested our products to make sure they provide quality results, (2) our representatives are trained in their proper use, and (3) to free you from having to keep track of what we need before your scheduled clean day. If you would like us to use your cleaning product, we ask that you call the office for pre-approval. Due to OSHA regulations, we are required to have Safety Data Sheets for all chemicals our technicians use.
If you use other chemicals on the surfaces; the customer agrees to the full and totally responsible for any damages that may or may not accrue.
Our cleaning technicians come with a 2-step ladder. We are unable to use client ladders or climb higher than 15 feet. Higher items will be dusted with an extension duster to the best of our ability. We can reach up to two stories with our extension pole so we can get those higher ceiling fans, ceilings, lights, etc.
We do offer shutters and blind cleaning. Blinds must be in reasonable conditions, we do not service mini blinds or metal blinds. Shutters or blinds may need to be vacuumed before they can be wiped clean; this will require additional time, which means a higher rate. Please allow for some dust resettlement after we leave, we try to limit the dust in the air but cannot prevent this entirely. We cannot be held liable for blinds/shutters that have dry rot, sun damage, and/or are not installed properly.
We will move “light” furniture but we do not move large furniture like refrigerators, stoves, washers, dryers, etc. Movable furniture must be on pads & sliders. We will try to reach all visible places either by hand or with an extension duster.
Your animals can be family members and we respect that. However, if your pet is afraid of vacuums, territorial, or overly friendly, and will not allow us to do our work, we may suggest that they are placed in areas that we are not working in. Our cleaning technicians are trained to clean pet excrement, this includes cleaning litter boxes and dog kennels.
For our protection and yours, if you have firearms, we ask that all be stored and locked away before we clean your facility. We will not clean any room in which a firearm is visibly present. Please do not leave firearms under pillows or mattresses as they pose a danger when we are changing linens on beds.
Insect infestation can be a problem and may prevent us from cleaning your home. If an infestation of ants, termites, roaches, fleas, bedbugs, etc. is encountered, we will not clean until the problem has been rectified. Please do not expect us to clean up dead insects that you’ve sprayed (i.e. ants, roaches, fleas, etc.). We will leave you a note or call you regarding the problem.
If your home has a security system, please inform us how you want to handle it. Security and safety of your facilities are a major concern at American Maids of North Carolina, and our staff members are sensitive to security and access procedures. Our policy is to lock the door while we are cleaning and to not allow access to unknown persons.
Please do not rely on us to let in workmen during the time we're in your home or business unless prior approved by the office.
Note that it is not necessary for you to have to disarm your alarm systems on the day of our cleaning. If you contact your alarm company they can assist you in programming a code that is unique to our company. It is common for clients with alarms to give us their own code, which we do not recommend. Our cleaning technicians are trained on how to disarm and rearm most alarm systems.
The safety of our cleaning technicians is extremely important to us. To decrease the risk of any injury to representatives we are unable to move heavy objects, flip mattresses, etc. We are unable to clean up human vomit, blood, urine, or excrement. If a technician feels that their personal safety is in danger, the representative has the right to leave the job site, the client will still be responsible for the full cost of the job.
Key Control Policy:
Most of our clients provide us with keys to their facilities. Rest assured we take the utmost care in protecting both your key, your codes, and your property. Keys are coded with your first names on the label attached to each key. All keys are immediately returned to the key bag upon cessation of service for each day.
If you decide not to issue a key to American Maids of North Carolina, and no one will be able to let us in during the cleaning process, you may choose to leave a door unlocked or place a spare key in a secured place for the technicians to gain access to your facility. In this case, you release American Maids of North Carolina and it's representative of any liability that may arise from damages or theft of your property as we cannot guarantee that we are the only ones who will have access to that facility that day.
Injuries in Your Facility:
Our staff members are full-time staff members and not “independent contractors.” All workers are covered by our General Liability Insurance, which covers the staff member’s injuries and protects you. Each cleaning technician and the staff member is covered by a $10,000 bond; certified North Carolina bond by https://www.suretybonds.com/states/north-carolina.html These documents are listed above under the Fully Insured link.
We need to have access to every area of your facility that we will be servicing. In doing so, we need to work freely and without distractions. Excessive talking (beyond cleaning instructions) prevents us from being 100% focused. Every effort is made to work safely and cautiously and we cannot assume liability for injury to others or items. We kindly ask that you, your children, and animals remain out of the room that we are working in, to prevent safety hazards (contact with cleaning products, tripping over buckets, caddies, vacuum cords, etc.).
Payment / NSF Fees:
Payment is due at the time of service – we do invoice and change a 5% convenience processing fee. Checks mailed to the office from your bank must be scheduled to arrive on or before your day of service. A credit card must be on file and will be charged if payment is not received at the time of service. Checks returned for NSF will be assessed at a $40 fee. In this event, your credit card will be charged for the cleaning plus the $40. [This will be processed twice before legal collections.]
Late Fees / Interest Fees:
If we do not receive payment the day of your cleaning and your credit card is not on file and authorized, we will charge $15 per invoice plus any interest of 21% per invoice every 15 days until paid in full. In the unfortunate event that we are unable to collect the past due, balances. The accounts will be forwarded to our legal department and placed with our collection agency.
For delinquent account recovery, we charge 30% per invoice.
St. Cobbs Incorporated 704-896-0046 - 704-896-0047 (fax)
Re: Bill Cobb email@example.com
209 Delburg St. Suite 102 Davidson, NC 28036
Legal delinquent account recovery fee of $100, plus collection and recovery; court cost, lawyer fees, representative salary, delinquent recovery fees, and any other delinquent recovery expenses assessed by the law firm.
The McIntosh Law Firm, P.C. 704-892-1699 x299
Robert G. McIntosh email: Bob@McIntoshLawFirm.com
209 Delburg St #203, Davidson, NC 28036
Tips are always appreciated.
Be kind: Tip everyone on your team but be fair by giving to each laborer equally. You can feel free to add* your tip to your payment or leave cash in a marked envelope per member.
*The law does require us to take taxes from the tips received in our payment processing office, so the technicians will not get the full amount. [The estimated percentage for the taxes is 23%.]
Will be left Open on books for  three months [12 Weeks] before it will be applied as a Tip. [Applied equally among each technician on the route.] Any client that has a credit on their account at 12/31, we will not be able to transfer to the next years.
We do not give refunds. However, we will apply to additional services or apply as a tip* equally among your technicians on your route.
Hourly fees are billed by labor hour, e.g., one cleaner for one hour = one labor hour; two cleaners for one hour = two labor hours.
We reserve the right to adjust our rates and policies at any time. The law doesn't require us to collect sales tax for the cleaning laborer. Most of our cleanings are quoted and priced by the square footage of the facilities and per job or area.
==> Holiday time increased by 0.25% per invoice to cover all payroll expenses for hourly and salary holiday pay.
==> Fuel Surcharge is based on EIA, the National average weekly retail gasoline prices, found at https://www.eia.gov/dnav/pet/pet_pri_gnd_dcus_r10_w.htm
==>Late fees are $15.00 per invoice every 15 days and interest is 1.75% daily [21% annual] every 15 days until paid in full.
==>Residential walk-through or deposit fee $35.00* per job. [Must follow Covid19 rules.]
==>Commercial walk-through or deposit $85.00* per job. [Must follow Covid19 rules.]
* Refundable only if we're hired to complete the job, otherwise non-refundable.
Scheduling and Routing:
When we schedule your appointment we reserve a day and time for you and you alone. Our technicians depend on your job being there for them to make their commission. Cancellations cost them dearly. Just like you, they expect a consistent, steady income and if not received, they start looking for other employment. Accordingly, we have implemented the following policies:
Cancellation, Reschedules, and Deferrals:
We require all cancellations, reschedules, and deferrals to be communicated to us in 72 hrs. (3 full working days) in advance and in writing to avoid charges. Please understand we have held your spot and turned down business so as not to interrupt your service. And with us being a small company, we have the right to make any changes, updates, to all cleaning and all routes at any time with or without notice.
Cancellations communicated less than 72 hrs. (3 full working days) before the appointment but more than 48 hrs.
(2 full working days) will be charged $18.00 per scheduled technician or the invoice amount whichever is the lowest.
Cancellations communicated less than 48 hrs. (2 full working days) before the appointment but more than 24 hrs.
(1 full working day) will be charged $25.00 per scheduled technician or the invoice amount whichever is the lowest.
Cancellations communicated less than 24 hrs. (1 full working day) before the appointment but more than 12 hrs.
(1/2 half a working day) will be charged the full invoice price for canceling the clean.
Rescheduling communicated less than 72 hrs. (3 full working days) before the appointment but more than 48 hrs.
(2 full working days) will be charged an increased fee of $5.oo per scheduled technician or $0.05 per invoice amount per reschedule whichever is the lowest.
Rescheduling communicated less than 48 hrs. (2 full working days) before the appointment but more than 24 hrs.
(1 full working day) will be charged an increased fee of $10.00 per scheduled technician or $0.10 per invoice amount per reschedule whichever is the lowest.
Rescheduling communicated less than 24 hrs. (1 full working day) before the appointment but more than 12 hrs.
(1/2 half a working day) will be charged an increased fee of $15.oo per scheduled technician or $0.15 per invoice amount per reschedule whichever is the lowest.
Emergency cancellation or reschedules is determined by what type of emergency at the time. Proof may be required. We do our best to accommodate all our client's needs. If approved we do not charge any fee.
Deferring a contract service date which is communicated less than 24-48-72 hrs. rules: 72 hrs. (3 full working days) before the appointment.
Deferring a contract service date which is communicated less than 72 hrs. (3 full working days) before the appointment but more than 48 hrs. (2 full working days) will be charged 25% of the recurring amount.
Deferring a contract service date which is communicated less than 48 hrs. (2 full working days) before the appointment but more than 24 hrs. (1 full working day) will be charged 50% of the recurring amount.
Deferring a contract service date which is communicated less than 24 hrs. (1 full working day) before the appointment but more than 12 hrs. (1/2 half a working day) will be charged 75% of the recurring amount.
Deferring a contract service date that is communicated (Less than 12 hrs.) will be charged 100% of the full invoice price.
Lock Out/Turned Away Fee/Holding Space:
If we arrive on our scheduled cleaning day and are turned away at the door or cannot get in, we will charge the full price for your scheduled cleaning. If we have to return to complete the cleaning a Lockout/Turn Away/Holding Space fee of $50 will be charged in addition to the price of the cleaning.
Skipped or Missed Cleaning Visits:
Our charges are based on the type of visit you schedule. Weekly rates are for weekly cleanings. Bi-weekly rates are for bi-weekly cleanings. Monthly rates are for monthly cleanings. Quarterly rates are for quarterly cleanings, etc. If you skip a cleaning, you will charge the rate for the next frequency of service because it takes additional time to complete your cleaning unless you're a contracted client.
Notify the Office:
All emergencies, cancellations, deferrals, reschedules, travels, and anything else must be made on or before the service date by phoning the office at 704-502-2041; 704-237-0040 Office, 704-237-0014 Field; leave a message.
Contract customers are required 72 hours before service dates, and non-contract is 48 hours before service dates; must call or text us at 704-502-2041.
Why by Call or Text? So to have a digital printout of requests per account.
Solicitation of Staff:
By using our services, you agree not to solicit for hire any staff member, technicians, or the employee that's been introduced to you by American Maids of North Carolina for any home-related or business-related services, janitorial-related services, office-related services, or any foreclosure-related services or any service we provide. Because if you are found to have solicited one of our representatives, please be advised that our soliciting fee is $3,500.
Accidents do happen. If we are responsible for damages to your facility or any item in the resident or office building, we will leave a note for you on the day of the cleaning. We make every attempt to repair, replace, or pay for any items that we have damaged within the contract agreement. We will not assume liability for pre-existing damages, scratches, dings, and scrapes in windows, paint, furniture, floors, walls, etc., or items not secured in a proper manner (e.g. heavy pictures hanging from thumbtacks, not anchored properly to walls). Items of monetary or sentimental value should be put away on the day of service and/or cleaned by the owner. All surfaces (e.g. marble, granite, hardwood floors, etc.) are assumed to be sealed and ready to be cleaned without causing harm/damage when common cleaners are used.
Release of Liability:
Should you decide you would like us to clean items of monetary or sentimental value (>$100) e.g., items within curio cabinets, etc., the following will apply: Client hereby releases American Maids of North Carolina and its staff technicians members from all liability arising out of cleaning these item(s). The client understands that he/she is completely responsible for repairing or replacing any damaged item(s) even American Maids of North Carolina may have caused the need for repair or replacement.
Wear and Tear:
The longer we live in our residences or commercial building, the more wear and tear builds up in them. Baseboards, the bottom of showers and tubs, mold/mildew, excessive water spots, soap scum on glass shower doors, worn flooring, grout, window tracks, etc. are all areas where wear and tear will impact results. These areas may take more than one cleaning to improve in appearance or may not come clean at all. And some just don't change in appearance.
Holidays and Closings:
Our office is closed and there will be no cleanings scheduled on the following holidays:
New Year’s Day
Independence Day [1-week Annual Vacation Closing]
We do not work on days when the snow emergency level exceeds 1 and on the weekend. However, if we work on the weekend there is an increased charge of 18% for overtime hours.
Arrival Block Time/Hours versa Clean Time/Hours:
Our hours of operation for our field department are from 6:00 a.m. to 6:00 p.m. [Monday-Friday] and our administrative office hours are from 9:00 a.m. to 5:00 p.m. [Monday-Friday]
Concerning arrival block time for our clean schedules. We try not to schedule no more than 4 houses a day per team. Although we try to keep it within a 20-minute give or take, narrow window of time, it's not always possible due to traffic or any emergency we may come across along the way. We try to keep the client in the loop along the way by texting, "We are on the way." and "We are done."
Please note the clean time is within the arrival block time, basically, we can not guarantee that we will start to clean the property at the notification time of the block schedule to start the clean time. Our block times are 2 hours, 4 hours, and 6-8 hours, for our Initial and Recurring notifications. [Small to Medium size house may be scheduled as 2 hours, the larger house would be 4 hours, and must our Initial cleans are 6-8 hours.]
Our residential technicians arrive at our first service date between 7:15, and the last service date would be around 4:00 p.m, we are unable to guarantee the exact arrival time. However, we can provide you with a 2-hour window of our estimated arrival time if you call the office before serving your parcel property.
Please allow us the flexibility of scheduling our arrival times between 7:00 a.m. and 7:00 p.m. We will strive to meet your requested arrival time to the best of our abilities but we cannot guarantee it.
For though waiting for us to arrive, please be there during the Arrival Block time to let the cleaner(s) team into the facility. If no one is there or we are turned away for any reason a cancellation fee will be charged. (see Cancellation Policy.) We will probably never actually be on time every time because each client, each property, each drive time, and each day are different, we can only estimate with human errors.
Contract default rules and mandatory rules:
Mandatory rules: To cancel any contract, you are required to call 704-237-0040 and leave your cancellation message. If you don't get a cancellation code. The contract is not canceled, so follow-ups are really important. Non-payment will place the contract in default.
IF WE CAN NOT FINALIZE OUR OBLIGATIONS FOR ANY REASON, AND YOU ARE A CONTRACT CLIENT. BY SIGNING OUR CONTRACT AGREEMENT, YOU AGREE TO THIS STATEMENT. WE HAVE THE RIGHT TO CLOSE ANY CONTRACT AT A 50% REDUCTION IN THE CONTRACT BALANCE DUE.
In legal theory, a default rule is a rule of law that can be overwritten by a contract, trust, will, or other legally effective agreement. Whereas the default rules can be modified by agreement of the parties, mandatory rules will be enforced, even if the parties to a contract attempt to override or modify them.  Warning sent out.  A fee of 0.08% will be charged for the default of the contract agreement.  Your account becomes past due and those fees will start processing like late fees and interest, etc.
1. Contract Services
Types of contracts we have, non-contract and mc-contract.
All our contracts are automatically recurring and processed per agreement cycle and updates per cycle. [For example, a 4 clean contract will process for 4 more clean with prior notice and will continue until you, Stop the contract within 48 hours of the last clean in each agreement cycle. Let's say, your contract started on 06/01/2017 for your initial clean, and you want a bi-weekly recurring service so the 27th of July will be the last clean date of the contract agreement, so your contract will recur on July 24th. That's the 48-hour rule. ending.]
1 clean you will receive 0% off all invoices per cycle. Non [0 defer cleans per agreement cycle.]
4 cleans you will receive 5% off all invoices per cycle. 4MC [0 defer cleans per agreement cycle.]
6 cleans you will receive 10% off all invoices per cycle. 6MC [1 defer clean per agreement cycle.]
12 cleans you will receive 15% off all invoices per cycle. 12MC [2 defer cleans per agreement cycle.]
26 cleans, you will receive 20% off all invoices per cycle. 26MC [4 defer cleans per agreement cycle.]
AUTOMATICALLY OCCURRING ON THE REVISION DATES.
Notifications will go out to the email on file, 1 week, and 72 hours before the revision date.
CUSTOMERS SIGN OUR CONTRACTS AND THEN CANCEL BEFORE RECURRING SERVICE HAS STARTED JUST TO GET THE DISCOUNT ON THEIR INITIAL SERVICE, THE CONTRACT WILL BE IN DEFAULT OF THE MANDATORY RULES AND THE FULL CONTRACT AMOUNT PLUS ANY FEES WILL BE DUE AND PAYABLE WITHOUT US FINALIZING ANY CLEANS.
THE EMAIL ADDRESS PROVIDED BY THE CLIENT IS A DIGITAL FINGERPRINT AND OR SIGNATURE. WHICH IS A LEGAL SIGNATURE IN THE STATE OF NORTH CAROLINA.
2. Defer Cleans
You may reschedule, postpone, cancel or defer your recurring service dates, up to designated times throughout each recurring cycle but it must be in writing by emailing us or texting us.
A defer clean is great to use for sick days, vacation, etc. However, it doesn't deduct the amount owed in the contract but it gives you the benefits of extending the time by the number of deferring allocating in your contract agreement.
Requests to be excused from a service date must be submitted in writing and be supported by facts specifying the hardship and a statement of why the circumstances constituting the hardship cannot be avoided by deferring services or rescheduling services to another date. Contracts cannot be deleted, canceled, or wiped off the books. The full payment will be collected plus any fees accrued.
All our estimates, quotes, invoices, statements, credit card processing, and reminders for these items are sent through our accounting system. Wave Accounting is completely safe. Our servers are protected physically and electronically. Any connection between you and Wave is protected by 256-bit SSL encryption. Wave is a PCI-DSS Level 1 Service Provider: https://my.waveapps.com/security/
All Calendar notifications for our service route schedule and contract renewals, email correspondence, documents and spreadsheet, data forms data, and other ways of communication are through the G-Suite Paid Cloud Platform. https://gsuite.google.com/security/?secure-by-design_activeEl=data-centers
Our Fax Line is maintained by Hello fax Paid: https://www.hellosign.com/legal/hellofax-security
Signature is maintained by Adobe Paid: https://helpx.adobe.com/content/dam/help/en/document-cloud/Adobe_DC_eSign_Best_Practices_Digital_Signatures.PDF
We recommend maintaining a well-working machine. However, construction work does take longer to clean under these types of conditions. There will be an up-charge for this service. [And for those that like to lie about their construction clean, the rate later after we have found it, is a lot higher, just as a penalty for lying.]
If you have some items to donate, we will pick them up at each service after you have notified the office of the type of items plus pictures by text at 704-502-2041. If we can not find someone in your area that needs the item(s), we search outside all other areas. If we still cannot find anyone, we will take the items to one of these services, the Men Shelter, Women Shelter, Nursery Homes, The Needy On The Streets, and if we still can not give it away and it's in saleable condition, we will place it on Facebook Marketplace for recovery of fuel expenses. If an item is broken, we try our best to fix it, if not it will be trashed or recycled.
100% Satisfaction Guarantee:
The most common complaint we hear about the cleaning services industry is that quality typically decays over time. We want you to be extremely satisfied with us. In fact, we're absolutely delighted with every cleaning we provide you. Ane we're so convinced of our quality and consistency that we guarantee our work 100%. If you're not completely satisfied with our work, call us within 24 hours and we will re-clean the unsatisfactory area. If you are still not satisfied, one of our managers will visit your facility to inspect the need. This guarantee does not apply to hourly, one-time, or initial cleanings. However, we will still be happy to re-clean any area that does not meet your satisfaction if you call within 24 hours of the service
American Maids of North Carolina's quality control manager will periodically inspect the facility to make sure it is being maintained according to our highest standards. We also ask that you “score” our cleaning each time we visit. You may provide this feedback on our website. Naturally, anything of a serious or urgent nature should immediately call the office at 704-502-2041 or leave a message.
IF WE CAN NOT FINALIZE OUR OBLIGATIONS FOR ANY REASON, AND YOU ARE A CONTRACT CLIENT. BY SIGNING OUR CONTRACT AGREEMENT, YOU AGREE TO THIS STATEMENT. WE HAVE THE RIGHT TO CLOSE ANY CONTRACT AT A 50% REDUCTION IN THE CONTRACT BALANCE DUE.
I lost my husband, Michael Pryor on 02/27/2022 due to Covid, so all clients are required to let us know if you have or someone you've been around has had or has covid any variance.
CDC Business Guidelines? Go to https://www.cdc.gov/coronavirus/2019-ncov/
How to protect yourself? Go to https://www.cdc.gov/coronavirus/2019-ncov/prepare/prevention.html
If you think you are sick? Go to https://www.cdc.gov/coronavirus/2019-ncov/if-you-are-sick/steps-when-sick.html
Why is it important not to cancel your cleaning company? Go to https://www.cdc.gov/coronavirus/2019-ncov/community/organizations/cleaning-disinfection.html
We use professional Lysol and Clorox Germicidal Bleach products for germs and virus prevention which are on EPA and CDC Approved Sanitizer additives. The USA President's Guideline.
Sanitizing for Convid19 is done every time we clean the property as per the CDC and OSHA. We will only wear masks and gloves if the client requests them, it is hard to breathe while working/cleaning, we normally take more breaks due to these breathing issues so the job may take longer. We recommend you put the HVAC to below 70 degrees, it is hard to clean in a heated house.
This Business Is Not BBB Accredited, Why?
To keep the cost down, but that does not mean we do not follow their high standards because we do. By following all Standards set in place by the Better Business Bureau as if we are BBB Accredited: Code of Business Practices. That's why we have been A+ since 06/28/2012 when we opened our account with the BBB.
From Management of American Maids of North Carolina:
Time of arrival may vary due to traffic, accidents, emergency vehicles, breakdowns, sickness, or another clean that took longer to complete. We try our best to keep you the client involved.
Thank you all for your continued support. Without clients like you, we would not be in business today. So please know that a day does not pass without us praying for you and your family. God bless us all!
Current Updated: 07/12/2022 1:30AM;
Last update: 05/26/2022 11:27PM; 02/26/2022 04:49PM; 04/23/2021 04:29PM; 03/09/2021 10:43 PM; 10/21/2020 02:14 AM; 07/25/2020 04:00:00 PM; 07/23/2020 07:03:00 PM; 03/17/2020 12:58:00 AM; 02/24/2020 11:28:00 AM; 08/12/2019 12:04:00 AM; 05/22/2019 11:40:00 AM; 04/25/2019 09:21:00 PM; 04/19/2019 01:04:00 PM; 04/17/2019 01:47:00 PM; 08/16/2018 05:44:00 PM; 07/14/2018 02:33:00 AM